How to Mail Wedding Invitations
You’ve spent countless hours picking out just the right invitation suite, and possibly months agonizing over every little detail from the wording to the printing (Still in the early phases? Check out our article on Wedding Invitation Wording). The last part of the equation is to make sure these beauties are delivered to your loved ones with care. Take a few moments to plan using our invitation mailing tips; I promise it will be worth the effort! Read on below for our guide on mailing wedding invitations…
Make sure you have extra envelopes in case of any addressing errors. About 10% over is a good rule of thumb – but, if using a calligrapher, be sure to ask if more are needed. You’ll also want a few extra invitations on hand for last-minute guests, and just in case one gets lost in the mail (it happens).
Here at Fine Day Press, we automatically include 10% extra with every order. Hooray!
WEIGH & MEASURE
Did you know that square invitations and oversize envelopes require extra postage? Extra postage can also apply for invitations printed on double-thick stock. And if you’ve got extras like an events card, directions card, envelope liners, and belly bands, that can add more weight as well. For exact postage requirements, you’ll want to take a completed invitation suite to the post office for weighing. They can tell you the exact postage amount you’ll need, and help you find a stamp (or stamps) to match. If your local post office is out of stock of the stamp you want, you can usually order it online at usps.com. Don’t forget to take into account any international guests – When addressing, put these in a separate pile and have the post office determine the correct postage for each when you take them for mailing.
PUT A STAMP ON IT
Consider postage as another design element you can add! Why not make the envelope as pretty as the invitation inside? The P.O. usually has a few different love themed options, and I’ve been impressed with their design savvy in recent years. We can even design a custom stamp to match your invitation.
DON’T FORGET THE REPLY ENVELOPE
If you’re including a reply card for rsvps, your reply envelopes will also need a first class stamp – don’t leave your guests scrambling for postage to send back their rsvp. Alternately, you can opt for a reply postcard without an envelope, and just apply a postcard stamp, which will be a lower mailing cost ($.35 instead of $.55).
SEAL THE DEAL
We recommend that our brides use a glue stick to seal their invitations during assembly. This is a lot easier than licking or moistening, and will give you a stronger seal than the existing envelope adhesive.
THE FINAL STEP
Do not put your wedding invitations in the nearest corner mailbox. Take your invitations inside the post office for mailing, and request that they hand-cancel your envelopes. I recommend doing this at a not-so-busy time of day – I thoroughly believe post offices should be avoided at 4:30 pm on a weekday. Go early in the day when the lines won’t be as long (if there are any), and a friendly smile can go a long way here too. There can be an extra charge for hand cancelling beyond 50 pieces (this varies from one post office to the next), but it’s worth it to not have that bummer of a barcode printed along the bottom of all of your gorgeous envelopes.
That’s all you need to know about how to mail wedding invitations!
Got more invite-related questions?
Contact us and we’ll be happy to help!